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University of Cambridge > Department of Engineering > Booking System

Meeting Room and Lecture Theatre Booking System

This system provides an on-line mechanism for requesting Lecture Theatre and Meeting Room bookings in the Engineering Department at the main Trumpington Street site and at the IfM on the West Cambridge site. Anyone in the University with a Raven account can request a Lecture Room or IfM booking but only members of the Department can book Main Site Meeting Rooms. There are charges to cover our costs for bookings not relating to University business.

We cannot take Lecture Theatre bookings more than a Term in advance (i.e. this Term and next Term only) as our timetabled teaching requirements are not finalised any sooner. Note that not all Meeting Rooms have disabled access and there are varying facilities available in different rooms; please see the list for details. Main Site Meeting Rooms are split into two areas: those in the Baker Building and those in Inglis.

Please note that a booking is not valid until it has been confirmed, bookings listed as unconfirmed are only provisional.

Bookings are requested by clicking on a time slot in the booking sheets referenced below and filling in the requested information on the screen thus presented. This will result in an email being sent to the person requesting the booking and to the administrator for the room being booked. The administrator will either confirm the booking or delete it if it is not appropriate for the room being requested or there is some other problem which means that it cannot be accepted. In both cases, the system will generate a further automatic email to the person requesting the booking.

Supervisors! New policies: you may not normally book meeting rooms for supervisions. Further details...

At the bottom of each of the above pages there are links to weekly and monthly views (one room at a time) as alternatives the default daily view of all the rooms in the area. The title bar on every page contains a link back to this page (the Booking System Index link) and more detailed help (the help link). The help page also contains some information about the MRBS software which we are using. A copy of the non-area-specific help is available here.

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